How to Choose a Time Tracking System?

Choosing an effective time tracking system can be a serious challenge for companies. Given the wide range of solutions available on the market, it is not easy to decide which system best meets the needs of a given business. In this article, we help you review the most important criteria.

1. Cloud-based or on-premise system?

The first and one of the most important decisions is whether to choose a cloud-based (SaaS) or an on-premise solution. The advantage of cloud-based systems is that they require no local server, are accessible from anywhere, and the provider takes care of updates. On-premise systems, on the other hand, provide full control over the data and do not depend on an internet connection.

2. Features and customisability

Every company has different workflows, which is why it is important that the system chosen can be flexibly customised. Beyond the basic functions, it is worth examining the following:

• Absence tracking and leave management
• Support for work schedules and shifts
• Overtime and extraordinary working time calculation
• Management of approval processes
• Reports and analyses
• Integration with the payroll system

3. Ease of use

A system only delivers the expected increase in efficiency if both employees and HR staff can use it easily. Touchscreen terminals, an intuitive user interface and self-service modules all contribute to smooth usage.

4. Hardware compatibility

Let us think about what registration devices we need. Options:

• Fingerprint reader terminals (biometric identification)
• Touchscreen terminals with PIN code or card
• Mobile application for remote employees
• Geolocation and geofencing functions for field workers

5. Reliable customer service and support

Fast and expert support is essential during the implementation and daily use of the system. It is worth choosing a provider that offers personal contact, training and continuous customer service.

6. Value for money

Do not look only at the initial investment cost, but also at the total lifecycle cost: licence fees, maintenance, updates, support and expected hardware costs. A well-chosen system can deliver significant long-term savings by reducing administrative time.

The KELIO time tracking system meets all of these criteria: it is available in both cloud-based and on-premise versions, is extremely customisable, and comes with modern touchscreen terminals and professional customer service.

Contact us with confidence – we will help you choose the solution that best suits your business!