Visitor Management

Product Overview

The Kelio Visitor Management module provides complete visitor management, from web pre-registration to QR-code entry. Visitors can fill in their data before arrival, sign the necessary documents (NDA, data processing consent), and reserve a parking space in advance. On arrival, the system automatically notifies the host, and the visitor can enter the building with a QR code.

Key Features

• Web pre-registration: visitors can provide their data before arrival, reducing reception administration.
• Automatic QR-code pass generation: after registration, the visitor receives the QR code by email to use at entry.
• Digital signing of NDA and documents: the visitor can sign the required documents already during pre-registration.
• Parking reservation: the visitor can reserve a parking space in advance, and the system automatically checks available capacity.
• Host notification: automatic email and app notification to the host upon visitor arrival.
• Access Control module integration: the QR code automatically grants access rights to the appropriate zones.
• Entry log and audit: recording of every visitor entry, exportable reports on visit statistics.

Use Cases

• Office buildings: registration and access for clients, partners and subcontractors.
• Factories, warehouses: access for suppliers and carriers, vehicle registration.
• Educational institutions: registration of parents, lecturers and guests.
• Healthcare facilities: access for patients and relatives.